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© 2019 by Hineni Publishers

PRIVACY POLICY

About our privacy policy
Hineni Publishers cares greatly about your privacy. We exclusively process data that we need for (improving) our
services, and carefully handle all information gathered about you and your usage of our services. Your data is not
shared with third parties for commercial goals. This privacy policy applies to the use of the website and the services provided by Hineni Publishers. The starting date for the validity of these terms and conditions is 31/07/2019, with the publication of a new version the validity of all previous versions is canceled. This privacy policy describes what information about you is collected by us, what this data is used for and with whom and under what conditions this data could be shared with third parties. We also explain to you how we store your data, how we protect your data against misuse and what rights you have regarding the personal data you provide us.
If you have any questions about our privacy policy, please contact our privacy contact person, you will find the contact details at the end of our privacy policy.


About our data processing
Below you can read how we process your data, where we save it, what security techniques we use and to whom the data is visible.

 

Webshop software

Our webshop has been developed using Wix software. Personal data gathered with the use of our website and services is shared with Wix. Wix requires access to these details to offer (technical) support. They will not use this data for any other purposes. Wix has an obligation, based on the agreement we have with them, to take necessary precautions and security measures when it comes to your personal data. Wix uses cookies to gather technical information about the use of the software. No personal data is gathered and/or stored. Wix Maintains the right to internally share the gathered data to improve it’s own services.

 

 E-mail and mailing lists

Our website uses Wix, which handles our e-mail traffic and newsletter distribution. Any confirmation e-mail or webforms you receive from our website are sent to you via the Wix servers. Wix will not use your name and email address for their own commercial purposes. At the bottom of each automated email sent from our website you will find an ‘unsubscribe” link. When you click on this link you will no longer receive automated emails from our website. However, please note that this has a substantial effect on the functionality of our website. Your personal data will be securely sent, stored and unlocked by Wix. Wix uses cookies and other internet technologies that track if emails are opened and read. Additionally, Wix gathers information about you as a receiver and about the subjects of these emails, with the purpose of improving the quality of their service. Wix retains the right to use your personal information to further improve their services and, within this context, share it with third parties.

 

Gmail

For our regular business email, we use the email services of Gmail. This party has implemented fitting
technical and organizational measures to prevent misuse, loss or corruption of your data. Gmail does not
have access to our mailbox and we treat our email-traffic confidentially.


Payment processors

Wix processes (part of) our payments in our webshop. Wix processes your name, address and residence information. They also process payment information such as your bank account number or credit card number. Wix has implemented suitable technical and organizational measures to protect your personal data. Wix retains the right to use your personal (anonymized) information to further improve their services and, in this context, share it with third parties. In the case of a request for a deferred payment (credit facility), Wix will share personal and order information with the appropriate payment provider. All the aforementioned guarantees of the protection of your personal data are also applicable to third parties used by Wix that uses third parties. Wix does not store your data for longer than allowed by the legal terms.

 

Reviews

We use Wix to gather reviews. To leave behind a review you are required to fill in your email address, name and place of residence. Wix shares certain data with us that is required for us to match your review to your order. Furthermore, Wix publishes your name and place of residence on their own website. In some instances, Wix can contact you to ask you to clarify, elaborate or comment on your review. In case of one of our review requests we share your name and email address with Wix, they use this information with the sole purpose to invite you to leave behind a review. Wix has implemented fitting technical and organizational measures to protect your personal data. Wix retains the right to use your personal information to offer their services and share it with third parties, we have given Wix permission to do so. All of the aforementioned guarantees in regard to the protection of your personal data are also applicable to any services by Wix that uses third parties.


DHL
If you place an order with us it is our responsibility to have your order successfully delivered to you. For the transport and logistics 
we use the services of DHL. For a successful delivery it is important that we share
you name,
address and residential details with DHL. DHL uses this information with the sole purpose to carry out the
agreement of delivery. In case
 of DHL hiring subcontractors, they will share said information with these
parties.


Accounting and Bookkeeping

For our accounting, administration and bookkeeping we use the services of Wix. We share your name, address, residential details and general details concerning your order/purchase. This data is used for the administration of sales invoices. Your personal data is securely sent and stored, Wix has implemented fitting technical and organizational measures to protect your personal data against loss or unauthorized use. Wix is obligated to a duty of confidentiality and will treat your data accordingly. Wix does not use your personal data for any other purposes other than those previously described above.


External sales channels

Part of our sales are done through the platform of Wix. When you place an order at Wix, Wix will share your order- and personal information with us. We use this information to further handle and conclude your order. We go about your data in a confidential manner and have implemented fitting technical and organizational measures to protect your personal data against loss or unauthorized use.


Purpose of data processing
General-purpose of data processing
We use your data with the sole purpose of providing you with our services. This means that the goal of
processing this data stands in direct relation to the assignment or task that you offer us. We do not use this
data for (addressed) marketing purposes. If you share information with us and we use this information to -
not based on a request – contact you at a later time, we will first ask for explicit consent. Your data is not
shared with third parties, with any other purpose than to fulfill accountancy and administrative obligations.
These third parties are all obligated to a duty of confidentiality based on the agreement we have with
them, an oath or legal obligation.


Automatically collected data
Information automatically gathered by our website is processed with the sole purpose of providing you
with and/or to further improve our services. This information (for instance your IP address (anonymized),
web browser and operating system) is not personal information.

 

Cooperation in tax and criminal
In some cases, we may be obligated by the government to a lawful duty of sharing your information with the
purpose of assisting in a fiscal or criminal investigation. In such cases but we are forced to comply and assist, but will, based on lawful possibilities, offer an objection.

Retention periods
We store your data for as long as you are a client with us. This means that we maintain and keep your
client profile until you make it known to us that you no longer desire to use our services. Such a message
also functions as a request to be forgotten. We are required to keep invoices with your (personal)
information due to relevant administrative obligations, this information is safely stored for as long as the
relevant term for these obligations has not yet passed. Personnel no longer has access to your client profile
and any documents made because of your assignment or task.

 

Your rights
Based on valid Dutch and European law you, as a concerning party, have certain rights when it comes to
personal data that is processed by or on behalf of us. Below you may find an explanation of these rights
and how you, as a concerning party, can invoke these rights. In principle to prevent abuse we only send
invoices and copies of your data to e-mail addresses that you have made known to us. Should you wish to
receive this data on another e-mail address or for instance per mail we will ask you to identify yourself
accordingly. We maintain an administration of concluded requests, in case of a request to be forgotten we
will maintain an administration of anonymized data. You receive all invoices and copies of data in files that
are structured in a machine-readable format Based on data classifications that we use within our system.
At all times you maintain the right to lodge a complaint with Autoriteit Persoonsgegevens if you suspect
that we mistreat or misuse your personal data.

 

address
response to your request within 30 days. If your request is approved we will send you, via the e-mail
your person. You may request such viewing to our contact in charge of privacy matters. You will receive a
At all times you maintain the right to view the data we process that has a relation or may be reducible to
Right of inspection known
 to us, a copy of all data with an added overview of processors managing this data while also
mentioning the categories under which we store this data.

 

Right to rectification
At all times you maintain the right to have the data we process that has a relation or may be reducible to
your person be adjusted. You may request such an adjustment to our contact in charge of privacy matters.
You will receive a response to your request within 30 days. If your request is approved we will send you, via
the e-mail address known to us, a confirmation that the data has been adjusted.

 

address
response to your request within 30 days. If your request is approved we will send you, via the e-mail
your person. You may request such limiting to our contact in charge of privacy matters. You will receive a
At all times you maintain the right to limit the data we process that has a relation or may be reducible to
right to restriction of processing known
 to us, a confirmation that the processing of your data is limited until you chose to cancel
said limitation.


Right of transferability
At all times you maintain the right to request for the data we process that has a relation ormay be
reducible to your person be processed by a third party of choice. You may send in such a request to our
contact in charge of privacy matters. You will receive a response to your request within 30 days. If your
request is approved we will send you, via the e-mail address known to us, your (personal) invoices or copies
of data that we, or third parties on behalf of us, have processed. It is highly likely that in such a case we can
no longer offer our services to you for we can no longer guarantee the previous data safety.

 

parties, of your personal data. In case of such an
At all times you maintain the right to object to the processing done by us, or on behalf of us by third
Right of objection and other rights
objection, we will immediately cease all processing of your
data while your objection is being investigated and handled. In case of a justified
objection,
we will return
all invoices and/or copies of personal data that we, or third parties on behalf of us, have processed up until
that point and cease processing thereafter. You also maintain the right to not be subject of automated
decision-making processes or profiling. We process your data in such a way that this right does not apply.
Should you believe that this right does apply then we ask you to reach out to our contact in charge of
privacy matters.

 

Privacy policy changes
At all times we maintain the right to alter our privacy policy. This page however always displays the most
recent version of our privacy policy. Should a new privacy policy have consequences for the ways in which
we process recently gathered data in regard to your person, then we will notify you of this via e-mail.

 

Company details
Hineni Publishers
Nederland